Contact the Clerk/RFO if you have any questions about the following:
Coronavirus Lockdown And Delegated Decision Making
The Parish Council (in light of the advice at the time of lockdown) decided to stop meeting and cancelled the Parish Council meeting due to take place on 26 March 2020. The Parish Council held its first meeting since January 2020 in a virtual meeting room on Thursday 25 June 2020. To ensure business continuity (between January and June):
Financial decisions were made using the Clerk/Responsible Financial Officer’s delegated powers in Financial Regulations and Standing Orders. The Clerk/RFO exercised these powers in consultation with the full Council, Chairman and Vice Chairman.
Bank Reconciliations continued to be approved by the Parish Councillor who has this responsibility and who is not a cheque signatory. Bank Reconciliations were shared with Parish Councillors electronically.
Schedule of Payments were temporarily prepared by the Clerk/RFO under her delegated powers but instead of going to a Parish Council meeting were being shared electronically with Members and the Schedule of Payments was being signed off by two Parish Councillor who are also cheque signatories.
On 1 April 2020 the following was processed for payment Voucher Nos 56/1-67 – ScheduleOfPayments
On 1 April 2020 the following was processed for payment Voucher No 1 – Schedule of Payments
On 23 May 2020 the following was processed for payment Voucher Nos 2-14 – ScheduleOfPayments
The Budget 2021/22
The Parish Council agreed its annual budget at the November 2020 meeting and this is the basis for the Parish Precept which is an element of your Council Tax.
The Budget for 2021/22 is available to download here: Budget 21-22
At each meeting a Schedule of Payments is presented to the Parish Council for approval by the Clerk who is the Responsible Financial Officer and these are available (once approved) to download here.
Each quarter accounts are presented by the Clerk who is the Responsible Financial Officer (RFO) to the Parish Council – these go to July, November, January and May Parish Council Meetings and are uploaded after approval at meetings.
Year End Accounts 2020/21
The Year End Accounts for 2020/21 are available to download here: Year End 20-21
Internal and External Audit 2020/21
Each year the Parish Council’s Year End Accounts are audited by an Internal Auditor whose report is available to download here: Internal Audit 20_21
The Parish Council also publishes an Annual Governance and Accounting Statement which is externally audited because either payments or receipts exceed £25,000. The Annual Governance and Accounting Statement 2020/21 is available to download here: Annual governance & accounting 20-21
The External Auditor will receive the Internal Audit and Annual Governance & Accounting Returns for 2020/21. They have issued the attached Certificate for 2019/20 – ExternalAuditorCert19_20
During the 30 working day period Monday 14 June 2021 to Friday 23 July 2021 you can exercise your statutory right to inspect and to have copies of the Parish Council’s accounting records (2020/21). Please contact the Clerk/RFO to make arrangements – tel no: 016977 41766 (voicemail available) or email:firstname.lastname@example.org or use contact form on website. Copies may incur a charge of 5p per copy. Please note the Clerk/RFO works part time but will be back in touch as soon as possible. For more details on your rights see attached – Exercise of Rights 2020_21